ICFP 2022
Sun 11 - Fri 16 September 2022 Ljubljana, Slovenia
ICFP 2022 (series) /

Instructions for speakers

If you are giving a talk, please follow the instructions as given below. If you have a question, please ask it on the #talk-preparation channel on the ICFP Discord (invite link).

Preparing slides

The venue is a professional conference center. Each room will have a dedicated technician who will take care of audio, video and slides display. The venue has its own professional equipment. Please understand that switching laptops between talks is very disruptive for the recording process, on-line video streaming, and is generally error-prone and time consuming. In order to ensure smooth experience, the speakers will only be able to use their own laptop if absolutely necessary, for example to demonstrate live coding or to run custom software.

If you would like to use your laptop, please inform your conference chair and state your reason for using the laptop.

Technical requirements

  • Screen ratio should be 16:9.
  • Supported formats are PowerPoint 2016 (.pptx) and PDF
  • Browser-based presentations are generally supported, but we recommend that you create backup slides in PDF.
  • Videos: please compress your videos. Supported formats are MPGs, WMVs, or with the following AVI codecs: H.264, MPEG-4 (Divx, Xvid, or WMVs), Indeo, Cinepack, Techsmith.
  • Overhead projectors and whiteboards are not available.

Keynote is not supported, and using Keynote is not sufficient reason to use your own laptop. We apologize for the inconvenience, but the venue does not have a PC and a Mac in each room. There are some workarounds that you can consider:

  • export Keynote slides to PDF
  • export Keynote slides to PowerPoint
  • use the browser-based Keynote

Talk length

You should plan the length of your talk carefully, as time is precious and the schedule will be strictly enforced. To find out the length of your talk, find it in the program and subtract at least 5 minutes from the time shown there, in order to allow for questions and switching between speakers.

Instructions for ICFP talks

All ICFP talks will be captioned in real time. To improve the quality of closed captions, we have prepared captoning instructions for speakers on how to help us improve closed-captioning by providing for us a list of uncommon words.

Instructions for the Student Research Competition finalist talks

Student Research Competition finalist talks will be 5 minutes long. You should prepare a PDF with a suitable number of slides and submit it following at the venue, see instructions below.

Submit slides at the venue

At the venue you will be asked to submit your slides no later than 2 hours prior to your talk at the slides submission desk, located next to the registration desk. Please bring your slides on a USB stick, and use the filename format <EVENT-ACRONYM>-<Speaker-lastname>-<TitleWithoutSpaces>.pdf, e.g. PLMW-Bauer-FixedPointTheorems.pdf. A technician will check that the slides are in good order and upload them so that they become available in your room. You must submit your slides even if they are browser-based.

If you would like to use your laptop, please inform your conference chair and state your reason for using the laptop. In addition, you should contact the slides submission desk as early as possible so that you can test your laptop. We kindly ask again that laptop use be minimized.

Giving the talk

Please arrive at your session meeting room at least 10 minutes before the start of your session. Take time to familiarize yourself with the room setup, meet your session chair, and address any issues with the technician.

Virtual speakers

Virtual speakers have to pre-record their talks and submit them no later than Monday 5th September, 2022 (AoE). Please follow the instructions given below. Also, inform your conference chair that you will be attending the event virtually.

Recording your talk

There are various tools available to record your talk, the easiest way is to use Zoom:

  1. Start a meeting
  2. Share your screen and enable your webcam and microphone
  3. Start recording your meeting locally and start your talk.
  4. After your talk, stop recording.

You can use tools like iMovie or ActivePresenter to edit your recording. After editing, save the video file in MP4 file format. Please make sure the audio quality of the recording is good with minimal background noise and upload it to google drive for sharing with the conference organizers.

Video Sharing Instructions

  1. Make sure the video length does not exceed the allowed time limit. We will not be able to use it otherwise. The time limit for your talk is your time slot, as given in the program, shortened by at least 5 minutes, to allow for questions and answers, and switching to the next speaker.
  2. Name the video file using the following scheme: <EVENT-ACRONYM>-<Speaker-lastname>-<TitleWithoutSpaces>.mp4, e.g. PLMW-Bauer-FixedPointTheorems.mp4.
  3. Upload your video on a cloud file sharing software, such as Google Drive.
  4. Email the video link to apoorv-ingle@uiowa.edu, anja.petkovic@gmail.com and the chair of your event, with an explicit consent stating that you agree the talk video to be used in the conference and be uploaded on the SIGPLAN YouTube channel.
  5. You should receive an email from the organizers as an acknowledgment.
  6. Please submit your videos no later than Monday 5th September, 2022 (AoE).